This document sets forth the Research Foundation's requirements regarding verification and monitoring of employment eligibility for all employees being appointed to the Research Foundation (RF) payroll.
As of March 1, 2010, the RF will be verifying employees through the E-Verify system based on information on the I-9 form.
As such, employees must supply their social security number in section 1 and any List B documents provided must contain a photo.
If an employment authorization card or permanent resident card is presented, a copy of the front and back of the document should be made and retained.
For more information on the E-Verify process see: E-Verify: Employee Verification Procedure The appropriate section of Form I-9 must be completed by checking and recording the necessary information.
Employees must sign and date the form as certification that the documents presented to the Research Foundation to establish identity and employment eligibility are genuine and relate to them.
If a person other than the employee prepares the form or acts as a translator so that the employee can complete the form, that person must sign the form and provide his or her mailing address.If copies of Form I-9 (rather than originals) are used, both sides of the form must be photocopied. Citizenship and Immigration Services (UCSIS) Web site.The reverse side of the form describes civil and criminal penalties as well as information about filling out the form. The Research Foundation operations manager or designee at the operating location must examine the original documents establishing identity and employment eligibility documentation presented by all employees as required.Instructions and Frequently Asked Questions (FAQ's) for Form I-9 can be found in the Handbook for Employers.Note: If someone other than an RF employee is acting on behalf of the RF for the purposes of reviewing I-9 documents they should be instructed to enter "The Research Foundation of SUNY" as the business or organization and the main campus address of the location in Section 2 of the I-9 form.Employee's Authorization Document Has Expired - Reverification As of November 1991, Immigration & Naturalization Services (INS) allows employers to reverify eligibility and identity on Form I-9 (in Section 3 - Updating and Reverification) in lieu of completing a new Form I-9 when the employee's work authorization expires.